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How to make life easier as an activity coordinator

Top 7 Tools Every Activity Coordinator Needs to Save Time and Reduce Stress


Juggling home life with work can feel overwhelming at times. After all, you’re busy caring for your family while also trying to ensure the residents in your care have meaningful, engaging activities.

It’s a lot!


But here’s the thing, being an Activity Coordinator doesn’t mean you have to spend your evenings planning activities or getting lost in endless admin tasks.



Instead, let’s consider what could make your day-to-day job easier, more organised, and more enjoyable.


Here are my top 7 essentials that every Activity Coordinator needs to have, and how they can help you save time, reduce stress, and keep your weekends for you!


  1. LAPTOP

Your laptop is your command centre!

With it, you can quickly find resources such as word searches or adult colouring pages, plan activities, and reach out to entertainers for bookings.

Plus, you can easily share it with residents, helping them to stay in touch with family or collaborate on activity ideas.

Best of all? A laptop lets you work smarter, not harder, so you can actually enjoy your evenings without worrying about tomorrow's to-do list.


  1. PRINTER

Do you need to print posters for an upcoming event or create flyers for an activity?

Having a reliable printer saves time and effort.

Whether you’re printing memory-boosting photos for residents or resources such as activity sheets, the right printer ensures hat you’re always prepared, without needing to rush to a print shop.


  1. LAMINATOR

This is where things get really practical. Laminating posters, memory activities, and photos keeps everything organised and durable.

Imagine creating beautiful, long-lasting materials that residents can use over and over again. It’s also a great tool to help you create reusable placemats or reminiscence sheets for mealtime conversations.


  1. CAMERA

Capture those special moments!

Whether it’s a fun event or a simple afternoon craft session, taking photos helps you create lasting memories that can be shared with families.

It’s also a great way to showcase your work to the wider team or on social media, which builds a stronger connection between residents, staff, and families.


  1. PHOTO ALBUMS

Have you ever noticed how much joy residents get from looking through old photos?

Having photo albums of past events is a brilliant way to spark conversations and bring back happy memories.

Christmas Gift Tip: Small, personal albums for each resident can make a huge difference, giving them something to share with their visitors.


  1. ACTIVITIES TROLLEY

Carrying boxes or bags from room to room is tiring, right?

Let’s make moving supplies around the care home easier!

With an activities trolley, you’ll have everything you need, craft supplies, games, musical instruments, all on hand and ready to go.

No more wasted time running back and forth!


  1. ACTIVITY COORDINATORS TOOLBOX - Membership

Finally, let’s look at how you can save hours of planning time!

With the Activity Coordinators Toolbox Membership, you get ready-made activity ideas, resources, and event calendars all available at the touch of a button.

No more late-night searching for ideas - just simple, effective inspiration.

Plus, you’ll have access to exclusive downloads like free word searches and activity sheets, all designed to take the load off your shoulders and help you focus on what you do best: creating joyful moments for your residents. All this for just £60 per year.


With the right tools and support, you’ll feel more organised, less stressed, and ready to enjoy both your work and your life outside of it.

These essentials will help you take control of your time and make your role as an Activity Coordinator as fulfilling as possible.


Looking for more tips to make your work-life balance easier? Get in touch, or sign up for a Bright Copper Kettles Membership today!












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